Are you a highly organized, diplomatic, and strategic professional with a flair for high-level administration in an international environment? We are seeking an exceptional individual to serve as the Executive Assistant to Head of School. This pivotal role provides comprehensive high-level administrative, operational, and strategic support, ensuring the seamless coordination of the Head’s office with internal governance bodies and external official partners, all while upholding the strictest confidentiality and professional protocol.

Key Duties & Responsibilities:

Executive & Strategic Support:

• Manage the Head of School’s complex agenda, prioritizing engagements to maximize strategic impact.
• Prepare, draft, and finalize high-level/confidential correspondence, presentations, reports, and speeches in both French and English.
• Conduct research and synthesize information to support the Head’s strategic decision-making process.

Official Liaison & Institutional Governance:

• Serve as the primary point of contact and coordination between the Head’s office and major official bodies (e.g., EDB, French Consulate).
• Ensure compliance with school bylaws and governance frameworks, monitoring timelines and reporting obligations.
• Coordinate and administer key school governing bodies and committees (Board, Operational Bodies, Senior Leadership), managing their full life cycle.
• Record, transcribe, and distribute official meeting minutes with high accuracy and confidentiality, tracking all action items.

Office & Project Leadership:

• Oversee the efficient operation of the Head of School’s office, acting as a professional gatekeeper and communication channel.
• Lead or support discrete strategic projects on behalf of the Head of School, ensuring cross-functional coordination.
• Plan and coordinate high-profile school events, visits from dignitaries, and official functions.

Communication & Diplomacy:

• Handle sensitive information with the utmost discretion and professionalism.
• Act as a diplomatic representative of the Head’s office, fostering positive relationships with all stakeholders (parents, staff, students, external partners).
• Ensure seamless communication flow within the leadership team and across the school community.

Core Competencies & Requirements:

Professional / Technical Skills:

• Fluent, precise communication in both French & English (written and spoken). Cantonese is a plus.
• Executive liaison experience: proven professional interface with official/diplomatic bodies.
• Strategic coordination skills: experience in managing board/committee cycles, professional minute-taking, and high-level scheduling.
• High proficiency in MS Office applications and G Suite.

Soft / Transferable Skills:

• Trustworthy with sensitive data and confidential information.
• Proactive in anticipating needs and resolving issues.
• Culturally aware and tactful in all interactions.
• Resilient under pressure and capable of managing competing priorities.
• Excellent communication and team collaboration skills.

Work Location:

• Happy Valley (Blue Pool Road campus) with occasional travel to other campuses

Conditions:

• 39 hours per week – Full time
• Entitled to 5 weeks of holiday per year

If you are a motivated professional ready to take on this challenging and rewarding role, please apply via: https://fis.zohorecruit.com/jobs/Careers with a CV and a covering letter of no more than 2 sides.  Please send your application by 06 March 2026. Early applications are recommended as the School reserves the right to make an appointment before the deadline should a suitable candidate present him or herself.