Executive Assistant to Head of School

Executive Assistant to Head of School
Campus
  • Blue Pool Road
Type de contrat
  • Temps plein
Catégorie
  • Personnel administratif
Date limite de candidature
  • 06/02/2026
À propos du LFI

Le Lycée Français International (LFI) de Hong Kong a été fondé en 1963. Il offre deux filières distinctes de la Petite Section / Nursery à la Terminale / Y13. La Filière Française, homologuée par l’AEFE, prépare les élèves à l’obtention du Baccalauréat français. La Filière Internationale suit le International Primary Curriculum (IPC) et le English National Curriculum qui incluent les diplômes de l’IGCSE et l’IB Diploma Programme. En 1988, le LFI est devenu la première école internationale autorisée à délivrer le programme IB à Hong Kong.

Aujourd’hui le LFI est une des plus grandes écoles internationales de Hong Kong et accueille plus de 2,900 élèves, 60% en filière française et 40% en filière internationale, rassemblant plus de 40 nationalités différentes.

La mission du Lycée est de favoriser, avec les familles, le rayonnement d’une communauté culturellement diversifiée qui sera source d’inspiration pour nos jeunes ; c’est au sein de cette communauté qu’ils atteindront leur plein potentiel et deviendront des élèves indépendants et volontaires, ainsi que des citoyens responsables, ouverts sur le monde et respectueux des valeurs humanistes.

Description du poste

Are you a highly organized, diplomatic, and strategic professional with a flair for high-level administration in an international environment? We are seeking an exceptional individual to serve as the Executive Assistant to Head of School. This pivotal role provides comprehensive high-level administrative, operational, and strategic support, ensuring the seamless coordination of the Head’s office with internal governance bodies and external official partners, all while upholding the strictest confidentiality and professional protocol.

 

Responsabilités

Key Duties & Responsibilities:

Executive & Strategic Support:

  • Manage the Head of School’s complex agenda, prioritizing engagements to maximize strategic impact.
  • Prepare, draft, and finalize high-level/confidential correspondence, presentations, reports, and speeches in both French and English.
  • Conduct research and synthesize information to support the Head’s strategic decision-making process.

Official Liaison & Institutional Governance:

  • Serve as the primary point of contact and coordination between the Head’s office and major official bodies (e.g., EDB, French Consulate).
  • Ensure compliance with school bylaws and governance frameworks, monitoring timelines and reporting obligations.
  • Coordinate and administer key school governing bodies and committees (Board, Operational Bodies, Senior Leadership), managing their full life cycle.
  • Record, transcribe, and distribute official meeting minutes with high accuracy and confidentiality, tracking all action items.

Office & Project Leadership:

  • Oversee the efficient operation of the Head of School’s office, acting as a professional gatekeeper and communication channel.
  • Lead or support discrete strategic projects on behalf of the Head of School, ensuring cross-functional coordination.
  • Plan and coordinate high-profile school events, visits from dignitaries, and official functions.

Communication & Diplomacy:

  • Handle sensitive information with the utmost discretion and professionalism.
  • Act as a diplomatic representative of the Head’s office, fostering positive relationships with all stakeholders (parents, staff, students, external partners).
  • Ensure seamless communication flow within the leadership team and across the school community.
Profil recherché

Core Competencies & Requirements:

Professional / Technical Skills:

  • Fluent, precise communication in both French & English (written and spoken). Cantonese is a plus.
  • Executive liaison experience: proven professional interface with official/diplomatic bodies.
  • Strategic coordination skills: experience in managing board/committee cycles, professional minute-taking, and high-level scheduling.
  • High proficiency in MS Office applications and G Suite.

Soft / Transferable Skills:

  • Trustworthy with sensitive data and confidential information.
  • Proactive in anticipating needs and resolving issues.
  • Culturally aware and tactful in all interactions.
  • Resilient under pressure and capable of managing competing priorities.
  • Excellent communication and team collaboration skills.
Conditions et avantages

Work Location:

  • Happy Valley (Blue Pool Road campus) with occasional travel to other campuses

 

Conditions:

 

  • 39 hours per week – Full time
  • Entitled to 5 weeks of holiday per year

 

If you are a motivated professional ready to take on this challenging and rewarding role, please apply via: https://fis.zohorecruit.com/jobs/Careers with a CV and a covering letter of no more than 2 sides.  Please send your application by 06 March 2026. Early applications are recommended as the School reserves the right to make an appointment before the deadline should a suitable candidate present him or herself.

Seuls les candidats sélectionnés seront contactés. Toutes les données personnelles seront collectées et traitées conformément à notre politique en matière de gestion des données personnelles. Le Lycée Français International de Hong Kong offre des chances égales d’emploi.

Au sein de notre école, nous considérons tous les employé(e)s et les candidat(e)s comme des individus uniques, et nous accueillons la variété des expériences qu’ils apportent à notre école. A ce titre, nous appliquons une politique stricte de non-discrimination. Nous pensons que chacun doit être traité de manière égale, indépendamment de sa race, de son sexe, de son identification sexuelle, de son orientation sexuelle, de son origine nationale, de sa langue maternelle, de sa religion, de son âge, de son handicap, de sa situation matrimoniale, de sa citoyenneté, de ses informations génétiques, de sa grossesse ou de toute autre caractéristique protégée par les lois et réglementations locales.