After creating a Shared Drives, determine and set you share options by following the steps below.
- Right-click on the name of the Google Shared drives that you want to shared. Select Shared drive settings
2. In the Shared drives Settings, the share options available are:
Click Edit by the sharing option you want to modify.
- Sharing outside French International School of Hong Kong: select Only people inside French International School of Hong Kong if no one external to French International School of Hong Kong needs to access the document. This is the selection to use when collaborating across departments and groups.
Select the sharing options for outside of French International School of Hong Kong only when necessary.
- Sharing with non-members: When editing the Sharing with non-members setting, choose from these options:
- Non-members of this Shared drives can be given access to files in this Shared drive : members of a Shared Drive have the option of sharing file with non-members. Learn how to securely share file with non-members
- Only members of this Shared Drive can access files in this shared drive: members do not have the option of sharing files with non-members. This is the most secure setting.
- Download, copy and print: If you are editing Download, copy and print settings, you can further restrict sharing by preventing downloading, copying, and printing of files from the Shared drives. This restriction only applies to the Commenters and Viewers roles; Managers, Content Managers, and Contributors maintain these abilities.
3. Click Apply after making each change and click Done to complete the process.
