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Purchasing Officer

Purchasing Officer
Contract Type
  • Full-Time
Category
  • Administrative staff
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About the French International School

Established in 1963, the French International School (FIS) is the oldest international school in Hong Kong and was the first school in Hong Kong to offer the IB (in 1988). It is a dynamic educational institution, which welcomes over 2,700 students from around the world. It offers both French and international curricula and is one of the largest French schools in Asia.

FIS currently operates four campuses, next year all of which will accommodate students in the International Stream. Regarding the three primary schools, one is surrounded by greenery in Jardine’s Lookout and another campus is by the sea in Tseung Kwan O and the third is a beautiful campus in Chai Wan.

FIS is a private, not-for-profit organization. In the last five decades, it has grown from a small school with 35 students to one of the most renowned international schools in the region. Its students are from 40 countries speaking some 30 languages – it is a truly multicultural learning environment.

FIS operates two streams, French and International. The French Stream follows the French national curriculum and has approximately 1700 students. The International Stream follows an English and Mathematics curriculum based on the English national curriculum and also the International Early Years Curriculum (IEYC) and International Primary Curriculum (IPC) leading to the International Middle Years Curriculum (IMYC) in years 7 and 8, then to IGCSE and finally the International Baccalaureate in Years 12 and 13. It currently has over 1000 students registered. In 2020/21 the international stream successfully went through the IEYC/IPC Accreditation process.

Job Description

We are looking for a Purchasing Officer to be responsible for procurement, operational and administrative services.

Responsibilities
  • Manage the entire procurement cycle, including specifications review, sourcing, purchase orders, invitation to tenders, invoicing, orders follow-up, and delivery of goods and services.
  • Oversee sales, inventory control, and ERP system maintenance for the school’s stationery shop.
  • Perform monthly sales and inventory reconciliation.
  • Assess vendors selection and pricing options, maintain the approved suppliers’ system and monitor suppliers ‘performance
  • Keep databases updated with all necessary records and documents
  • Prepare and monitor the stationery shop budget
  • Plan and organise school activities, educational overnights and overseas trips
  • Provide general administrative support for projects and committees
  • Coordinate with various departments for procurement requests
  • Ensure all procurement activities complied with the school’s policies and procedures
  • Perform ad hoc projects and other duties as assigned
Requirements
  • High diploma or above in Accounting or Business Administration or minimum 3 years of relevant experience
  • Work experience in schools/institutions/NGO will be an advantage
  • Solid knowledge in procurement management
  • Strong proficiency in ERP systems and software including Advanced Excel, PowerPoint, Google Workspace
  • Ability to work Independently, strong organisational, time management and negotiation skills
  • Excellent communication in spoken and written both in English and Cantonese and/or Mandarin
  • Be legally permitted to work in Hong Kong

Work Location:

  • Happy Valley (Blue Pool Road campus) with occasional travel to Chai Wan and Jardine’s Lookout campus
Benefits
  • 39 hours per week – Full time
  • Entitled to 5 weeks of holiday per year
Apply
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Only shortlisted candidates will be contacted. All personal data will be collected and processed in accordance with our personal data policy.

The French International School - Hong Kong is an equal opportunity employer. At our School, we value all employees and job candidates as unique individuals, and we welcome the variety of experiences they bring to our School. As such, we have a strict non-discrimination policy. We believe everyone should be treated equally regardless of race, sex, gender identification, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, or any other characteristic protected by local laws and regulations.